Career Center

Executive Secretary

Position Summary

Duties performed are of a complex and varied secretarial/administrative support nature supporting the Office of Graduate Studies and the Office of Laboratory & Field Safety. This is the most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services or program-related activities, including handling substantive secretarial/administrative details and duties for a supervisor. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused.

Required Qualifications

High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

Experience with SAP, Excel and Access.
Demonstrated ability to design/maintain web pages.

Duties & Responsibilities

Responsible for web site content maintenance.
Responsible for maestro announcements and maintaining global and departmental lists.
Responsible for email and phone communication for the OLFS and OGS main email and office phone numbers.
Administrative oversight and troubleshooting for lab safety training program in SAP SuccessFactors.
Assists in administering the Occupational Health Program for both animal workers and biosafety level 2 & 3 workers.
Provides Blackboard technical assistance for GA Training.
Creates and distributes annual radiation exposure reports to radiation workers.
Responsible for recordkeeping (ImageNow, SAP, Data Warehouse; Share drive records; Access databases: grad faculty status, lab registrations/door signage, training records; Lab coat registrations: Excel spreadsheets, radiation dosimeter registrations, chemical inventories.
Assists with OGS Forms: prospectus, grad faculty status, extension of time, leave of absence, academic load policy exceptions, credit by exam, recomputation of GPA, requests to take 600-level for undergraduate credit).
Coordinates outlook calendars for OLFS and OGS staff.
Sets up meetings (safety meetings, Graduate Committee, SRCEE, Graduate Coordinators Breakfast, staff meetings, etc.), which includes coordinating room reservations, room setup, scheduling attendees, etc.).
Takes minutes (Lab Safety Committee, Radiation Safety Committee, Laser Safety Committee, others as assigned).
Assists with thesis/dissertation review.
Assists with review and enforcement of academic probation for on and off campus graduate students.
Orders/tracks supplies.
Oversees student work.
Other duties as assigned.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.
Employee Group
Office Professional

Staff Pay Level
6

Pay Range
Starting wage at $16.00 per hour.

Division
Academic Affairs

Department
Research & Graduate Studies

Position Status
Regular

Employment Status
Full-Time

FTE
1.00

Position Type
12 month

Weekly Work Schedule
Mon-Fri, 8am-5pm; weekends and nights as needed

Location
Mount Pleasant, MI

About the Department

About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sexbased stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie).

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu

To Apply, visit:
https://www.jobs.cmich.edu/postings/36924





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