Job Requisition Number: 26177. The Office of Environment, Health & Safety’s (EH&S) mission is to provide guidance and services to the campus community that promote health, safety, and environmental stewardship.
EH&S is a highly dynamic, fast paced, committed organization focused on promoting workplace safety and environmental protection for the campus community. We are comprised of many scientific, technical, and administrative professionals, working in an evolving, learning, and sometimes challenging environment with a unified goal of supporting the University’s mission of teaching, research and public service. EH&S strives to be an inclusive, service oriented, and operationally excellent organization and is seeking highly motivated individuals who want to learn, be creative, seek continuous competency development, and contribute to our mission.
As part of the Administration, Technology and Professional Services (ATPS) team, the EH&S Program Assistant supports EH&S technical programs, use authorizations and technical team administrative support. The EH&S Program Assistant receives predetermined work assignments or issues of limited scope that are subject to a moderate level of control and review by supervisor as appropriate.
The EH&S Program Assistant applies knowledge of regulatory compliance programs to provide routine administrative support to technical teams and department, updates and maintains program data and files according to established guidelines and procedures, tracks action items and timelines, communicates with staff and faculty based on correspondence templates, and provides basic program metrics to program leadership.
The EH&S Program Assistant also supports the EH&S mission, by providing essential central support to department administration and operations. Provides administrative documentation coordination, and records management. Recommends new approaches, modification of procedures, and supports administrative planning to accommodate team needs.
For more information about EH&S, visit http://ehs.berkeley.edu
Provide administrative and program support to technical programs, and subject matters experts, working with supervisor to align priorities and tasks.
Examples are representative of the different tasks required of each technical team. They include, but are not limited to the following:
Radiation Use Administration •Collects data for program metrics and reports for sponsors and campus-wide groups. •Gathers program statistics to demonstrate regulatory compliance to auditors, management, and the Radiation Safety Committee (RSC). •Assists dosimetry coordinator with distribution and collection of dosimetry. •Assists Radiation Safety Team with monthly work distribution and monitoring completion. •Manages hazardous materials management manifest tracking, filing, and other associated tasks.
Biological Use Administration •Data Management: Cross-check biosafety contact designations within web applications and BUA filings. •BUA Process Tracking (monthly cycle, daily tracking) •Correspondence using designated templates: Scheduled email reminders to PIs and biosafety contacts regarding BUA renewal submissions. Follow-up on missing materials for BUA applications and amendments. •Correspondence: Notifications to PIs regarding receipt of BUA application or amendment •Provide monthly report to biosafety officer regarding missing submissions
Laser Safety Administration •Provides the Laser Safety Officer with database entry support for training records.
Fire Prevention •Data-entry, quality control and management of fire plan tracker, coordinating between Fire Marshals, Capital Projects and vendors/project managers.
Overall Team •May monitor and provide coordination to central special purpose e-mail accounts (SPA), used by the technical teams. Using resources provided, identifies subject matter experts to redirect inquiries. •Provide central resource in support of records management and program files. Supports EH&S in overall administration, collaborating with supervisor and other team members as assigned. •Participates in special projects and workgroups •Supports administrative and logistical arrangements for committee meetings and conferences. •May prepare purchase orders by researching and recommending vendors/prices/equipment and may identify substitutes. •Provide support to overall operations, as an administrative back-up. •Requires driving university vehicles to support overall EH&S vehicle use program Staff development: Works on professional committees and assignments, participates in professional training and attends relevant conferences, and/or is mentored or coached on a formal or informal basis.
Other duties, as assigned including •At the request of campus management (EH&S Director, VC Administration, UCPD Chief, or designated alternate), serve in a designate role within the EH&S Emergency Support Function and be on call to the campus Emergency Operations Center in a campus designated disaster or campus hazardous material release/threatened release. Provide appropriate emergency response role based upon expertise and, where applicable, designated departmental role.•Previous work experience in an administrative capacity •Proven experience working in a fast paced, problem solving environment. •Prior experience in team environment •Developed organizational skills, attention to detail, and ability to work under deadlines with conflicting demands •Relevant computer skills to competently and efficiently utilize database systems and PC-based software applications, including customized database software, Microsoft Suite, and Google suite. •Demonstrated solid communication and interpersonal skills to communicate effectively with all levels of clients and colleagues, both verbally and in writing. •Demonstrated ability to exercise sound judgment when researching and resolving situations in which a routine answer will not suffice. •Customer service orientation and ability to be flexible and adaptable to change •Demonstrated ability to work independently, establishing priorities.
Education/Training: •Education and/or experience and/or equivalent in an administrative position, supporting technical programs. This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.